SHOULD YOU HAVE A WILL OR TRUST?

Frequently we are asked by clients whether they should have a Will or a Trust. This article briefly describes these two estate planning tools and some of the issues raised by the client inquiries.

A Will "speaks" at a person’s death. It is a blueprint for the probate that will follow by designating who will be in charge, his or her authority, formalities to be observed, who will be the guardian of your minor children and who will receive your property. If you don’t have a Will, the state legislature decides these matters for you through the intestacy laws of the states where you live and where you own property, which may be very different from what you desire. If you own property in more than one state, probate proceedings will be need to be conducted in those states as well. A Will cannot avoid guardianship or conservatorship proceedings, and does not provide a method of managing your assets when you reach the point in your life where you cannot manage them any longer.

A Trust is a different way of owning title to your assets and is created by an agreement entered into by a grantor (person who creates the Trust) with a trustee (manager of the Trust) for beneficiaries (people who use and enjoy Trust assets). Many people who create Trusts initially serve in all three positions. When they become unable to manage their assets, the person they have designated as successor trustee takes over. Often this is a gradual process that is facilitated through the use of powers of attorney signed when the Trust is created. People with a Trust still have a Will, which transfers any assets that are not in the Trust to the Trust at the death of the grantor. It is important to transfer all of your assets to the Trust if you want the successor trustee to be able to manage them if you become ill, or if avoiding probate in all of the states where you own property was a goal you had when you created the Trust.

The state and federal legislatures frequently change the laws and tax provisions which affect all of us, including Wills and Trusts. We recommend that estate planning be reviewed whenever there is a significant change in your life or in the law, and at least every five years. In recent years, the Utah legislature has changed and added new laws regarding personal representatives of estates and trustees. Most people do not want some of these rules to apply to them or their family members. However, you must add special language to your Will or Trust to have the law not apply.

Electronic Discover Alert

The Electronic Discovery Amendments to the Federal Rules of Civil Procedure went into effect December 1, 2006, and placed new requirements on companies faced with the prospect of litigation. As a result, the standard by which a court will evaluate a company’s document retention policy during litigation has been substantially raised. A company can no longer ignore electronic evidence. The Amended Rules require companies to have policies that address the day-to-day handling of electronic documents that would make these documents accessible during litigation and/or explain their destruction. In particular, a company must:

·be able to produce its electronic information in native format or a reasonably usable format;

·have a reasonable document retention policy to take advantage of the safe harbor provision of the Amended Rules and avoid being sanctioned by the courts in the event certain electronic documents have been destroyed;

·establish procedures to address the need to halt the destruction of documents when it has notice of a dispute;

·understand the flow of its electronic data retention system and location of electronic documents to be able to fully and properly respond to discovery requests; and

·be proactive in finding and retrieving electronic documents prior to the start of litigation to avoid claims of spoliation by the opposing party.

A company with a sound document retention system in place may limit its liability and risk of loss due to the inadvertent destruction of electronic documents. Failure to address the issues above, however, could result in major monetary consequences for your company. As a result, whether or not you are currently facing litigation, it is essential to evaluate your company’s document retention policy and determine if it complies with the requirements above. Strong & Hanni has analyzed the Amended Rules and the impact they will have and can help you update your current policies and determine what steps should be taken to bring your company’s practices into compliance.

For more information, please contact a member of our Business Group or email the group at business@strongandhanni.com.